Paperless 3 0 1 – Digital Documents Manager

Paperless Document Management System
Paperless Document Software

A document management system is an important part of a paperless home office. Like paper, digital or electronic documents need to be stored so they can be retrieved and used as needed. To have an effective paperless office, you need a system to manage these necessary documents.

Paperless 3.0.80 - Digital documents manager. Download the latest versions of the best Mac apps at safe and trusted MacUpdate.
Papermerge is an open source document management system (DMS) primarily designed for archiving and retrieving your digital documents. Instead of having piles of paper documents all over your desk, office or drawers - you can quickly scan them and configure your scanner to directly upload to Papermerge DMS.
Paperless 3.0.7 Paperless 3.0.7 28.3 MB Paperless 3.0.7 is a digital documents manager. Remember when everyone talked about how we would soon be a paperless society? Now it seems like we use paper more than ever. Let’s face it – we need and we use paper. But Paperless is one of those incredibly useful applications that will help you manage all your paper and digital documents and at.

However, no office can be completely paperless. Some documents must remain on paper meaning that your home office can only be paper-less. And many of us simply remain more comfortable using paper to do some of our work. So any document management system you put together has to manage the mix of electronic and paper for a 'paper less' office.

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As designed for large companies, document management systems turn paper into digital images as PDFs that can be stored electronically and, with some software, searched or edited. These systems also can improve electronic filing, retrieving and secure access to information -- and they can be very costly.

However, at its simplest, a document management system consists of a scanner and software that convert paper documents to electronic PDFs. And you can get less expensive software to make PDFs searchable and editable. Here are several options:

PDF Transformer Pro from ABBYY (for PC only; under $100) will allow you to create PDFs and convert the images to searchable files.
Acrobat Professional 8.0 from Adobe (for PC or Mac; about $400) creates PDF files, automatically recognizes text with optical character recognition (OCR) and can save the editable PDF files into programs like Microsoft Word.
NeatShoeBox (for PC only; about $200) scans documents like receipts and business cards, pulls off key information and then exports the data to applications like Quicken and Microsoft Excel and Outlook.

You'll need to develop your own system for managing electronic files. Here are a few suggestions:

Create an online filing system as you would for paper in a filing cabinet. Use file and document names that will be easy to find and remember.
Use the 'print to file' option to save electronic documents from outside, like e-mails or online statements, to their correct electronic files.
Back up your files regularly, probably at least weekly, to a CD or USB flash drive.
Make a master list of file folders that you can refer to.
End the year by reviewing your files. Trash any that you no longer need, move files that are going to storage (like the year's invoices) to a CD and set up new files for the new year.

Keep in mind that you'll also have to maintain paper files and weed through them at the end of each year, although these files should be much smaller than before. These documents include notarized documents and materials you need to prepare your taxes.

While you may be tempted to scan your receipts and toss the paper originals, don't do it, says Barry Steiner, a Chicago CPA and former IRS agent. You may need them as proof for a tax audit. Steiner recommends keeping all bills, invoices, receipts and canceled checks related to deductible expenses for three years after filing tax forms. At that point, he says, shred them to prevent identify theft [source: e-mail interview with Barry Steiner].

Paperless Document Management System

As Abigail Sellen and Richard Harper, the authors of The Myth of the Paperless Office point out, no office can be completely paperless. 'Rather than pursuing the ideal of the paperless office, [people] should work toward a future in which paper and electronic document tools work in concert,' they write in the book [source: The Myth of the Paperless Office by Abigail Sellen and Richard Harper, MIT Press, 2001, page 21].

For more information on paperless offices and related topics, check out the links below.

Top 3 Paperless Document Management Software

1. PDF Transformer Pro

PDF Transformer pro is another paperless document management software which will let you edit or convert the scanned documents from your windows computer. Once you scanned your documents, you can quickly transfer them to PDF transformer pro and make changes to these documents. Apart from that, it also provides several options to convert or extract the specific portions from the PDF file. This tool also has the OCR but still lacks many professional level features such as you cannot directly upload the documents to the cloud services and there is no mac version available for the program.

2. Evernote

Evernote is one of the most popular programs to take and organize notes on Windows, Mac, iOS, Android and chrome OS devices. Unlike other professional PDF editors, there is no option to edit the text or images in the PDF file but it has the OCR feature in the premium version which costs $5/month. Moreover, you do not need to purchase a separate cloud service as you can store documents right in the program without any difficulty. The user-interface of the program is perfectly to easily organize or manage the Paperless PDF documents on any computer.

3. Adobe Acrobat

Adobe Acrobat does not need any introduction; it is undoubtedly one of the most popular program to manage any kind of the PDF files. The only downside of the program is the price which is around $400 for one-time purchase or $15/month to use on multiple devices. As the program provides the features to create, edit, convert, merge, split the PDF documents, it also has the professional level OCR feature. Moreover, you can also digitally sign the documents using Adobe Acrobat Pro DC for any operating system.

Paperless 3 0 1 – Digital Documents Manager

Once you have selected the perfect paperless document management software, the next thing that you need to do is to manage all the PDF files. Here’s how you can do that.

4. PDFelement for Business

The best software to manage paperless document is the PDFelement for Business with unlimited capabilities. From creating a new document on blank sheet to editing the already present document, converting the existing PDF documents to signing them digitally, combining different PDF files to splitting them in different parts, this tool can do everything.

The best thing that most of the users like about this program is the simple and intuitive interface with all these options in the simplest manner. Apart from the basic features of PDF editors or converters, it also has the professional level features such as OCR to edit scanned documents, converting Webpages to PDF file, sharing documents instantly with other users or uploading them directly to the Dropbox. All these features are packed in a small yet most useful paperless document managing tool that you will find on the internet.

Steps for Managing Paperless Documentations

The most important thing about managing paperless document is the filling system. You will have to arrange all PDF files just like you used to arrange in your cabinets. You can make different folders for different kind of files. We will highly recommend you to name the PDF files as simply as possible as it will help you to find the perfect file as easy as possible. You can also install a perfect document searching tool for windows; Search everything, which is open source and absolutely free of cost.
Save all of your important incoming emails as the PDF files. Mac OS X provides the “Save as PDF” option in most of the document editing tool while the windows users can install “Paperless Printer”, a virtual printer to save any document as the PDF file on the computer.
Use the cloud services, make a backup of all of your files on the cloud services such as Dropbox or Google Drive, we will recommend you to purchase the paid version which you can select depending upon the storage capacity.
List all the documents that you have saved in your computer in Notes file on your Mac or Evernote on Windows computer. By this way, you will remember what type of files you have saved on your computer.

After managing paperless documents or using the appropriate software, you will be in safe hands to go paperless for documents. The best tool to manage the paperless documents is the Wondershare PDFelement which is not only affordable but also provides all the professional features. What program are you going to manage paperless documents? Let us know in the comments section below.

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Paperless Document Software